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Payroll Coordinator - Temporary

June 26, 2026

About the position

The Research Foundation of The City University of New York (RFCUNY) is seeking a detail-oriented and highly organized Payroll Coordinator for the Personnel Services Unit within the CUNY Office of Academic Affairs. This temporary position, anticipated to end by January 2027 with a possibility of extension, will manage payroll and personnel-related activities for staff members at CUNY Central. The role requires expertise in time-sheet entry and some budget management, ensuring accurate and timely processing of employee payroll and overseeing grant-related financial activities. The position requires a strong understanding of payroll processes, budgets, and exceptional attention to detail.

Responsibilities

Manage the entry and verification of time-sheets on a bi-weekly basis, ensuring accurate recording of hours worked, time off, and other relevant information.
Meet bi-weekly payroll and internal deadlines.
Collaborate with RFCUNY payroll team and program timekeepers to resolve any discrepancies or issues related to time-sheets and payroll.
Provide guidance and support to employees and programs regarding payroll-related inquiries and time-sheets entry processes.
Responsible for ePAF modifications by following personnel budgets.
Work with programs to prepare journal entries as needed.
Work with programs to prepare retroactive salary increases.
Prepare annual leave payouts as needed.
Calculate funding needed to cover personnel salaries based on allocated amounts via program budgets.
Work with programs to prepare personnel expense reports as needed.
Ensure accuracy and integrity of all program data.
Enter data via Access database on a bi-weekly basis.
Ensure discrepancies are properly corrected.
Compile required documentation for reports, supporting program in all reporting needs.
Respond to inquiries regarding employers/supervisors’ policies and procedures of program, e.g. approving payroll, time and leave requests, etc.
Cover team members’ responsibilities in their absence.
Attend staff meetings and training as required.
Provide support to other teams within the Personnel Services Unit as needed.
Perform special projects and other duties as assigned.

Requirements

Two+ years’ experience in program administration, student development, or another relevant field
Strong verbal and interpersonal communication skills with a focus on providing excellent client services
Demonstrated ability to interact effectively and collaboratively with a diverse community of students, faculty, program staff, and external partners
Ability to exercise good judgment and apply problem-solving skills
Strong computer proficiency using standard office software programs, particularly Microsoft Excel
Experience working collaboratively in a team-oriented and outcomes-focused environment
Proven ability to be detail-oriented, organized, and capable of coordinating multiple assignments and meeting deadlines

Nice-to-haves

A bachelor’s degree preferred or equivalent combination of education and experience in lieu of a bachelor’s degree
Experience with payroll, time-sheet entry, and budget knowledge
Experience with RFCUNY’s Web report and time and leave system
Experience with I-9 and E-Verify

Benefits

RFCUNY Employee Benefits and Accruals

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

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6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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